Ola Studio Terms & Conditions

VENUE RENTAL AGREEMENT

1. Location Usage and Changes

OLA STUDIO LLC ("Venue Provider") agrees to provide the event space located at Studio #316 ("Venue") 68 Jay Street, Brooklyn NY 11201 for the Client's use during the agreed-upon rental period.

1.1 The Venue Provider permits the Client, in accordance with this agreement, to enter the Venue and exclusively use all or any part of the Venue. Usage is subject to written pre-approval for any changes, alteration or additions to the space.

1.2 The clients fee covers the hire of the Venue, includes props and furniture, off site storage (on day of event only) solely for the purpose of the event. The subject to written pre-approval for any additions to the space.

1.3 The Client acknowledges that the rental is for "dry hire" only, meaning the Venue Provider will not provide any additional services such as catering, staffing, equipment, or additional decorations unless explicitly agreed upon in writing and paid for separately. The Venue does not supply kitchen utilities, refrigeration, crockery, cutlery or glassware.

1.4 The Venue Provider does not hold a public licence for the Venue and is therefore not able to serve / sell alcohol within the studio.

1.5 Noise must be kept to an appropriate level at the Venue and the Venue Provider has the right to cancel any event should this be exceeded, resulting in becoming a statutory nuisance to neighbouring tenants. Noise must be reduced to permitted levels after 11pm.

1.6 The Client agrees to use the Venue only for the purposes outlined in this Agreement and in compliance with all applicable laws and regulations.

1.7 The Client agrees to use the Venue only for the purposes outlined in this Agreement and in compliance with all regulations within 68 Jay Street. No props or belongings of the client must be left in corridors or communal spaces.

1.8 The Client is responsible for obtaining any necessary permits, licenses, or insurance required for the event at the Venue including that of third party contractors and service providers.

1.9 The Venue is equipped with basic lighting and electrical outlets. Any additional equipment or power requirements must be discussed and approved in advance with the Venue Provider.

1.10 Access to WiFi is provided as a courtesy. The Venue Provider is not responsible for any interruptions or technical issues with the internet service.

1.11 The building's freight elevator must be used for all large deliveries and equipment. Arrangements for elevator usage must be made at least 48 hours in advance.

1.12 Smoking, open flames, and hazardous materials are strictly prohibited within the Venue and building premises.

1.13 The Client must ensure all trash is properly disposed of in designated areas. Any excess waste must be removed by the Client or additional fees will apply.

1.14 Parking is not included with the Venue rental. The Client is responsible for making their own parking arrangements.

2. Capacity

2.1 The venue has a maximum capacity of 35 persons. This must not be exceeded at any time during the event / production.

3. Payment and Cancellation

3.1 Entry and use of the Venue as well as the use of Client's photography, filming, and recording, are contingent upon the Client's compliance with payment terms.

3.2 Clients may cancel their Booking until 30 days before the event start time and will receive a full refund of their Booking Price. Any cancellation between 30 days and 7 days before the event receives a 50% refund. Cancellations submitted less than 7 days before the Event start time are not refundable. Clients forfeit 100% of the invoiced studio hire fee if they are a no-show.

3.3 The Client acknowledges the suitability of the Venue for the event and is advised to conduct a location viewing. The Venue Provider is not liable for any discrepancies from library images.

4. Liability

4.1 OLA STUDIO LLC shall not be liable for any loss, damage, or injury to persons or property occurring in the Venue unless caused by the Venue Provider's negligence.

5. Client Responsibilities

5.1 During this booking, the Client is solely responsible for the studio and its contents whilst in their and their team's possession (the team includes third party contractors hired by the client) and shall indemnify the venue provider against all costs and losses relating to the damage of the Venue, furniture and props which occurs whilst in their possession. Such losses may include, but will not be limited to, loss, theft, intentional or accidental damage and soiling (whether by a third party or otherwise). In such instances, the venue provider shall be entitled to claim the full value as well as any direct, indirect or consequential losses on a full indemnity basis. This indemnity is unlimited and will apply whether the Client has been negligent or at fault

5.2 The Client agrees to:

- Use the Venue solely for the permitted usage and seek written pre-approval for additional usage.
- Adhere to specified date(s)/times and seek pre-approval for extensions.
- Ensure public and personal safety during the event at the Venue.
- The Client is responsible for the conduct of all guests and third party contractors attending the event and shall ensure that they adhere to all Venue rules and regulations
- Maximum capacity of 35 persons must not be exceeded at any time during the event.
- Conduct activities at the location respectfully and without causing inconvenience to neighbouring tenants.
- Not use materials in a way that damages the Venue and Venue Provider's reputation.
- Prevent damage to the Venue and its communal areas.
- Maintain Public liability and property damage insurance and cover the cost of repair or replacement of any damages to the Venue premises and its contents.

6. Venue provider's (OLA STUDIO LLC) Confirmations

6.1 OLA STUDIO LLC confirms:

- Sole and exclusive ownership of the Venue and rights to grant the client's rights for the duration of the event
- Confidentiality of non-public information related to the event.
- Inspection and assessment of damage by client's representative(s) within 24 hours of the client's submission of damage list.

7. Deliveries and Time Slot

7.1 The Venue does not accept deliveries before or after booking dates unless otherwise agreed in writing. The booked time slot includes setup and breakdown in addition to the actual event